Privacy Policy
We will NEVER sell Your Personal Data to Third Parties.
Scope
This Privacy Policy governs the processing of personal data by ClearMindDesigns, a company organized under applicable laws, as the data controller within the meaning of Article 4 no. 7 Regulation (EU) 2016/679 (General Data Protection Regulation – "GDPR"), in connection with our website at clearminddesigns.com, our StaySuite products, mobile applications, and other services offered through the website and/or apps (collectively, the "Services").
Personal Data
Your personal data is very important to us. This Privacy Policy details the personal data we collect from you, how we process it, and your rights regarding your data. Please read it carefully.
Personal data processing for the operation of our website
To operate and maintain our website securely, we process usage and protocol data such as browser type/version, operating system, device identifiers, IP address, access times, referring websites, and pages visited. This helps us detect, analyze, and fix technical issues, enhance security, prevent misuse or attacks, and improve the website anonymously for statistical purposes.
Legal basis: Article 6(1)(f) GDPR, based on our legitimate interests in secure and effective website operation.
Personal data processing in connection with Cookies
Our website uses cookies and similar technologies ("Cookies") to enable essential features, improve performance, and deliver personalized content. Types include:
Strictly necessary cookies
Enable core functions like login and security.Legal basis: Article 6(1)(f) GDPR.
Performance cookies
Analyze website usage.Legal basis: your consent under Article 6(1)(a) GDPR.
Targeting cookies
Used for targeted advertising across websites.Legal basis: your consent under Article 6(1)(a) GDPR.
For detailed cookie info, please visit our Cookie Information page.
Personal data processing in connection with contact forms, support, etc.
When you contact us via forms for support, demos, pricing, or partnership inquiries related to StaySuite, we process contact details (e.g., name, email, phone) and your message content to respond and provide assistance securely. We may also use this data to troubleshoot technical issues and ensure security.
Legal basis: Article 6(1)(f) GDPR for legitimate interests in secure communication, or Article 6(1)(b) GDPR if related to contract formation.
Personal data processing in connection with Referral and Affiliate programs
If you participate in StaySuite's Referral and Affiliate programs, we process your personal data (name, email, contact info, account/payment data) to verify eligibility and perform contractual obligations.
Legal basis: Usually Article 6(1)(b) GDPR for contracts or Article 6(1)(f) GDPR for legitimate business interests.
Personal data processing in connection with StaySuite account login
To provide secure access to your StaySuite account, we process login credentials and metadata such as IP address and login timestamps.
Legal basis: Article 6(1)(b) GDPR if contracted with you directly, or Article 6(1)(f) GDPR if contracted with your employer or organization.
Personal data processing in connection with third-party integrations
StaySuite may integrate with third-party services to enhance functionality. Your personal data relevant for these integrations (e.g., name, contact info, account ID) may be shared with third-party providers as necessary.
Legal basis: Mirrors account login processing above.
Disclosure
We use carefully selected external service providers to process data on our behalf under strict confidentiality and security standards. We also cooperate with professional entities (e.g., legal, auditing) bound by confidentiality. Where data is transferred outside the EU/EEA, appropriate safeguards are in place.
Retention
We retain personal data only as long as necessary for its processing purposes, including legal and accounting obligations, while considering data sensitivity and risk.
Required or voluntary provision of personal data
Some data (e.g., for website operation and essential cookies) is collected automatically and required for basic service functionality. Other data (e.g., for contact forms, referrals, login) is provided voluntarily but necessary to use those features.
Rights regarding personal data
Subject to legal conditions, you have rights to access, correct, erase, restrict, port, and object to processing of your personal data, and to withdraw consent at any time. Objections on legitimate interest grounds will be honored unless overriding lawful reasons exist.
Contact details
Questions or concerns about this Privacy Policy or your data rights can be directed to:
You may also contact our Data Protection Officer at: